BIMB Integrated Annual Report 2017

72 Intended Outcome Shareholders are able to participate, engage the board and senior management effectively and make informed voting decisions at General Meetings. Practice 12.2 All directors attend General Meetings. The Chair of the Audit, Nominating, Risk Management and other committees provide meaningful response to questions addressed to them. Application : Applied. Explanation on application of the practice : The AGM and Extraordinary General Meeting (“ EGM ”) represent the primary platforms for direct two-way interaction between the shareholders, the Board and Management of BHB and its major subsidiaries. In respect to shareholder democracy and as stipulated in the Listing Requirements and the Companies Act 2016, shareholder’s approval is required on all material issues including, but not limited to, major mergers, acquisitions and divestments exercises, dividend payments, increase of Directors’ fees, election/re-election and appointment/reappointment of Directors as well as the appointment of auditors. A summary presentation of financial results is given before the Chairman deals with the formal business of the meeting. Shareholders are encouraged to attend the AGM and to use the opportunity to ask questions on the Company’s performance under review and thereafter to receive the audited financial statements and the reports of Directors and Auditors. The Notice of the 21st AGM of the Company was issued to the shareholders of the Company more than 21 days prior to the date of the said meeting. BHB conducts its AGM by poll/e-voting in accordance with Paragraph 8.29A of the Listing Requirements (voting by poll). The outcomes of voting on the proposed resolutions and minutes of the meeting are disclosed to the market and posted on the Company’s website after the AGM. The External Auditors and Chief Executive Officer of the respective major subsidiaries attend the AGM to answer shareholders’ questions. BHB further encourages shareholders to access the Integrated Annual Report online to complement the Company’s commitment to the environment, as well as to achieve greater cost efficiencies. Nevertheless, shareholders are still provided with the Integrated Annual Report in CD-ROM format together with a summarised version of the Financial Statements, Notice of AGM and Proxy Form. In 2017, all the Directors attended the 20 th AGM held on 17 May 2017.