CAHYA MATA SARAWAK ANNUAL REPORT 2016

A N N U A L R E P O R T 2 0 1 6 Section 06 Governance 67 Cahya Mata Sarawak Berhad To enhance the level and quality of disclosure, the Board has adopted an internal Corporate Disclosure Policy and Procedures in 2014 to facilitate the handling and disclosure of material information in a timely and accurate manner. The internal Corporate Disclosure Policy and Procedures, which is reviewed periodically, is available on the Company’s website at www.cmsb.com.my . The Company uses technology to increase the effectiveness and timeliness of information dissemination. A new corporate website was launched in 2015 and serves as a key communication channel for the Company to reach its shareholders, the Investment Community and the general public. This includes up-to-date information on Group activities, corporate presentations/videos, financial results, AGM slide presentations, share price, media releases and announcements to Bursa Securities, annual reports, major strategic developments, as well as the Company’s Corporate Governance Framework, policies andguidelines, BoardCharter, BoardCommittees TOR and sustainability initiatives. The quarterly financial results are announced via Bursa LINK immediately after the Board’s approval followed by analyst briefings no less than two (2) business days thereafter. This ensures equal and fair access to information is provided to the investing public. All the aforementioned information disseminated by the Company can be accessed on the Company’s website at www.cmsb.com.my . AGM The AGM, scheduled in April of each year, is the principal forum for dialogue with shareholders. At the AGM, the Chairman briefs the members, proxies and corporate representatives present of their right to speak and vote on the resolutions set out in the Notice of AGM and invites them to raise questions on items on the agenda before putting each resolution to vote. Appropriate answers are provided by the Board members or Chairman of the respective Board Committees. The Group MD presents a comprehensive review of the Group’s operating and financial performance and reads out the Company’s responses to queries and/or comments submitted in advance of the AGM by shareholders such as the Minority Shareholder Watchdog Group and EPF Board. Suggestions which are received from the shareholders at the Company’s AGM are considered for implementation, where appropriate. The Notice of Meeting for the 42 nd AGM details all relevant information in regard to shareholders’ rights and explanatory notes on resolutions to be tabled as special business. All the resolutions set out in the Notice of Meeting for the 42 nd AGM will be put to vote by poll as required under the MMLR. Investor Relations (IR) The Board adopted a planned IR strategy in 2012 to ensure an effective communication channel between the Company, its shareholders and the general public. The GroupMD heads the IR unit that facilitates communication between the Company and the Investment Community. Senior Management of the Company actively engages with the Investment Community and the Board is briefed on these interactions and feedback from the Investment Community. The IR unit has an extensive programme that involves the holding of regular meetings, conference calls and site visits, all intended to keep the Investment Community abreast of the Company’s strategic developments and financial performance. In addition, investment road shows and conferences are held to engage with shareholders and potential investors both locally and overseas. Twice a year, the Group MD provides reports to the Board on IR activities, comments by analysts or from the Investment Community, as well as commentary on share price information. The Board also receives a half year report on the shareholding structure, including any change to the holdings of substantial shareholders, of the Company. The timely release of financial results on a quarterly basis provides the Investment Community with an up-to-date view of the Group’s performance and operations. The release of the quarterly financial results to Bursa Securities is accompanied by a press release. Shareholders are welcome to raise queries by contacting the Company at any time throughout the year and need not wait for the AGM for such an opportunity. The contact information is available on page 4 and on the Company’s website at www.cmsb.com.my . COMPLIANCE STATEMENT The Board has deliberated, reviewed and approved this Statement on Corporate Governance. The Board considers and is satisfied that in 2016, the Company has fully applied the broad Principles set out in the Code and the MMLR. This Statement was approved by the Board on 14 March 2017. Statement on Corporate Governance