CAHYA MATA SARAWAK ANNUAL REPORT 2016

www.cmsb .com.my Cahya Mata Sarawak Berhad 208 Section 09 A n n u a l g e n e r a l m e e t i n g 2 01 7 ADMINISTRATIVE GUIDE 42 ND ANNUAL GENERAL MEETING (“AGM”) OF CAHYA MATA SARAWAK BERHAD Date : Wednesday, 26 April 2017 Time : 10:00 a.m. Venue : Meeting Room 14, Borneo Convention Centre Kuching, The Isthmus, Sejingkat, 93050 Kuching, Sarawak PARKING 1 Parking is free and you are advised to park your vehicle at the Borneo Convention Centre Kuching (“BCCK”) car park. REGISTRATION 2 Registration will start at 9:00 a.m. at the foyer of Meeting Room 14 of the BCCK. 3 Please read the signage to ascertain where you should register yourself for the AGM and join the queue accordingly. 4 Please produce your original National Registration Identity Card (“MyKad”) or passport to the registration clerk for verification. Please make sure you collect your MyKad or passport thereafter. 5 After the verification, you are required to write your name and sign on the Attendance List placed on the registration table. 6 You will also be given a barcoded wristband. No person will be allowed to enter the meeting room (Meeting Room 14) without the barcoded wristband. There will be no replacement in the event that you lose or misplace the barcoded wristband. 7 Once you have collected your barcoded wristband and signed the Attendance List, please proceed to collect your door gift. 8 No person will be allowed to register on behalf of another person even with the original MyKad or passport of that other person. 9 The registration counter will handle only verification of identity and registration. If you have any enquiry, please proceed to the Help Desk . The Help Desk will be located next to the registration counters at the foyer of Meeting Room 14 of the BCCK. DOOR GIFT 10 Each member or proxy who is present at the AGM will be entitled to one (1) door gift upon registration, irrespective of the number of members he/she represents. GENERAL MEETING RECORD OF DEPOSITORS 11 For the purpose of determining a member who shall be entitled to attend the 42 nd AGM, the Company shall be requesting Bursa Malaysia Depository Sdn Bhd in accordance with Article 77A(2) of the Company’s Articles of Association and Section 34(1) of the Securities Industry (Central Depositories) Act 1991, to issue a General Meeting Record of Depositors as at 19 April 2017. Only a depositor whose name appears on the Record of Depositors as at 19 April 2017 shall be entitled to attend the AGM or appoint proxies to attend and/or vote on his/her behalf. PROXY 12 A member entitled to attend and vote is entitled to appoint a proxy, to attend and vote instead of him. If you are unable to attend the AGM and wish to appoint a proxy to vote on your behalf, please submit your Form of Proxy in accordance with the notes and instructions printed therein. 13 If you wish to attend the AGM yourself, please do not submit any Form of Proxy for the AGM that you wish to attend. You will not be allowed to attend the AGM together with a proxy appointed by you. 14 If you have submitted your Form of Proxy prior to the AGM and subsequently decided to attend the AGM yourself, please proceed to the Help Desk to revoke the appointment of your proxy. 15 If youwish to submit your Formof Proxy, please ensure that the original Form of Proxy is deposited at the Registered Office of Cahya Mata Sarawak Berhad not less than forty-eight (48) hours before the time set for holding the AGM, i.e. before 10:00 a.m. on 24 April 2017 or at any adjournment thereof. The submission of Form of Proxy via facsimile transmission or email is not acceptable. SEATING ARRANGEMENT FOR THE AGM 16 Free seating. All shareholders/proxies/corporate representatives will be allowed to enter the Meeting Room 14 from 9:00 a.m. onwards. 17 All shareholders/proxies/corporate representatives are encouraged to be seated at least ten (10) minutes before the commencement of the AGM. MOBILE DEVICES 18 Please ensure that all mobile devices, i.e. phones/ other sound emitting devices are switched off or put on silent mode during the AGM to ensure smooth and uninterrupted proceedings. NO SMOKING POLICY 19 A no smoking policy is maintained inside the BCCK building.