BIMB Integrated Annual Report 2017

69 Report. Information disclosed in the Annual Report allows Shareholders and investors to make informed investment decisions regarding BHB Group. General Meetings The General Meeting is regarded as the main forum for dialogue and communication during which Shareholders and investors are informed of the financial performance and current developments of the Group. Shareholders are encouraged to attend the General Meeting and participate in the proceedings. The Board notes the recommendation of the MCCG 2017 to serve notice for meetings earlier than the minimum notice period of 21 days as stipulated under the Companies Act 2016 and Listing Requirements. BHB dispatches the Notice of Annual General Meeting to shareholders 28 days before the AGM. At the last Annual General Meetings, Shareholders were given the opportunity to ask questions or seek clarifications before any resolutions are put forth for approval. The CEO briefed Shareholders on the Group’s financial performance. The Board, the Management of BHB and of its subsidiaries and the Company’s External Auditors were available to respond to Shareholders’ queries during the General Meeting. The Board and Shareholders jointly provide oversight of the control and management of BHB. The ultimate decision-making authority rests with the Shareholders at the General Meeting where the re-appointment of the Directors, appointment of External Auditors and declaration of final dividend (if any) are approved, amongst others. Pursuant to the Bursa Securities Listing Requirements, with effect from June 2016 all resolutions tabled at the General Meeting are voted by way of a poll. BHB has taken the requisite steps to implement a poll voting process at the Annual General Meeting. Website BHB’s corporate website, www.bimbholdings.com , represents another channel of communication with stakeholders and acts as an effective platform to disseminate information to the public at large. It contains information on the Company and BHB Group such as its corporate profile, Management, investor information, financial results and corporate news which can be accessed easily and promptly.