BIMB Integrated Annual Report 2017

General Meetings The Annual General Meeting (“ AGM ”) and Extraordinary General Meeting (“ EGM ”) represent the primary platforms for direct two- way interaction between the shareholders, the Board and Management of BHB and its major subsidiaries. In respect to shareholder democracy and as stipulated in the Listing Requirements and the Companies Act 2016, shareholder’s approval is required on all material issues including, but not limited to, major mergers, acquisitions and divestments exercises, dividend payments, increase of Directors’ fees, election/re-election and appointment/reappointment of Directors as well as the appointment of auditors. A summary presentation of financial results is given before the Chairman deals with the formal business of the meeting. Shareholders are encouraged to attend the AGM and to use the opportunity to ask questions on the Company’s performance under review and thereafter to receive the audited financial statements and the reports of Directors and Auditors. The Notice of the 21 st AGM of the Company was issued to the shareholders of the Company more than 21 days prior to the date of the said meeting. BHB conducts its AGM by poll/e-voting in accordance with Paragraph 8.29A of the Listing Requirements (voting by poll). The outcomes of voting on the proposed resolutions are disclosed to the market and posted on the Company’s website after the AGM. The External Auditors and Chief Executive Officer of the respective major subsidiaries attend the AGM to answer shareholders’ questions. BHB further encourages shareholders to access the Integrated Annual Report online to complement the Company’s commitment to the environment, as well as to achieve greater cost efficiencies. Nevertheless, shareholders are still provided with the Integrated Annual Report in CD-ROM format together with a summarised version of the Financial Statements, Notice of AGM and Proxy Form. CONCLUSION The Board is fully satisfied that in the year under review, BHB has taken additional steps and observed good governance practices in accordance with the MCCG 2017, Listing Requirements, BNM CG Policy, the Green Book, MSWG’s Malaysian ASEAN Corporate Governance Scorecard and Bursa Securities’ 2nd Edition Corporate Governance Guide and the Companies Act 2016. This Corporate Governance Overview Statement was approved by the Board of Directors of BHB on 28 March 2018. 113 Overview Value Creation Accountability Financial Statements Sustainability Performance Data Shareholders Information 21 st AGM Information Management Discussion & Analysis